Know Your Customer Policy

Last updated: November 6, 2025

This KYC Policy explains our customer verification requirements and procedures to ensure compliance with regulatory standards and prevent fraud.

1. Purpose of KYC

Our KYC policy serves multiple purposes:

  • Verify the identity of our customers
  • Prevent identity theft and fraud
  • Comply with anti-money laundering regulations
  • Protect customers and the platform from financial crimes
  • Meet regulatory requirements in our operating jurisdictions

2. Who Must Complete KYC

KYC verification is required for:

  • All new account holders
  • Users performing transactions above certain thresholds
  • Customers requesting increased limits
  • Accounts flagged for suspicious activity
  • Periodic re-verification of existing customers

3. Required Documents

To verify your identity, you must provide:

  • Government-issued photo ID (passport, driver's license, or national ID)
  • Proof of address (utility bill, bank statement, or government correspondence)
  • Selfie or liveness verification
  • Additional documents may be requested based on risk assessment

4. Acceptable ID Documents

We accept the following primary identification documents:

  • Valid passport
  • National identity card
  • Driver's license
  • Residence permit
  • Government-issued photo ID

5. Proof of Address

Acceptable proof of address documents (dated within last 3 months):

  • Utility bill (electricity, water, gas)
  • Bank or credit card statement
  • Government-issued correspondence
  • Tax assessment or bill
  • Rental agreement or mortgage statement

6. Verification Process

Our verification process includes:

  • Document upload through secure platform
  • Automated verification using AI technology
  • Manual review by compliance team when necessary
  • Liveness check or selfie verification
  • Cross-referencing with global databases

7. Processing Time

KYC verification typically takes:

  • Automated verification: 5-15 minutes
  • Manual review: 1-3 business days
  • Complex cases: Up to 5 business days
  • Resubmissions: 24-48 hours

8. Verification Levels

We have different verification tiers:

  • Basic: Email and phone verification - Limited transactions
  • Standard: ID verification - Normal transaction limits
  • Enhanced: Full KYC with address proof - Higher limits
  • Premium: Additional documentation - Maximum limits and features

9. Data Security

Your submitted documents are protected through:

  • End-to-end encryption during transmission
  • Secure storage in encrypted databases
  • Access limited to authorized personnel only
  • Regular security audits and monitoring
  • Compliance with data protection regulations

10. Document Retention

We retain your KYC documents:

  • For the duration of your account relationship
  • For 5 years after account closure (regulatory requirement)
  • In compliance with applicable laws and regulations
  • With appropriate security measures

11. Verification Failure

If verification fails, you may:

  • Resubmit documents with corrections
  • Contact support for assistance
  • Provide alternative acceptable documents
  • Account may be limited until verification is complete

12. Updates and Re-verification

You must update your information when:

  • Personal details change (name, address)
  • ID documents expire
  • Requested for periodic review
  • Suspicious activity is detected
  • Regulatory requirements change

13. Enhanced Due Diligence

We may require additional information for:

  • High-value transactions
  • Customers from high-risk jurisdictions
  • Politically exposed persons (PEPs)
  • Business accounts
  • Unusual transaction patterns

14. Consequences of Non-Compliance

Failure to complete KYC may result in:

  • Limited account functionality
  • Transaction restrictions
  • Inability to withdraw funds until verified
  • Account suspension or closure

15. Privacy and Confidentiality

We are committed to protecting your privacy:

  • Information used solely for verification purposes
  • Not shared with third parties except as required by law
  • Processed in accordance with our Privacy Policy
  • You have rights to access and correct your data

KYC Support

If you need help with verification or have questions about our KYC process:

Email: kyc@venopay.xyz

Support: support@venopay.xyz